PRIVACY POLICY

Welcome to our website http://www.welcomeoffice.fvg.it (hereinafter “the Website”), managed by the Scientific and Technological Research Area of Trieste – Area Science Park.

Please read our Privacy Policy carefully, as it applies to anyone who decides to browse the website; the Privacy Policy describes the mechanisms and approach we take to process the personal data of users who access the Website.

The privacy of users is very important to Area Science Park, and therefore the personal data that refers to you are collected and managed with the greatest care, taking adequate security measures to protect them.

This policy provides information, in accordance with articles 13 and 14 of Regulation (EU) 2016/679, to all users who provide their personal data when they interact with the Website

The following will be clearly listed:

• the contact parties who will process the personal data;
• the type of personal data that will be processed;
• the purpose and lawful basis on which they will be processed;
• the retention period of the personal data and the rights of users.

The validity of the information contained in this page is limited to the Website only, and does not extend to any other websites that can be consulted through hyperlinks.

If you use the Website, please review this information report before providing personal information of any nature.

Data Controller

The Data Controller is the Scientific and Technological Research Area of Trieste – Area Science Park, a national public research entity supervised by the Ministry of Research, with registered office in Padriciano, 99 - Trieste.

You can contact the Data Controller by writing to the address mentioned above or by sending an email to the following email addresses: urp@areasciencepark.it – certified e-mail address (“PEC”) protocollo@pec.areasciencepark.it.

The Data Protection Officer (DPO)

The Controller appointed a Data Protection Officer who may be contacted by sending a communication in accordance with the following methods:

- by post: Area Science Park – Padriciano, 99 – 34149 Trieste to the attention of the Data Protection Officer;

 - by email: rpd@areasciencepark.it.

Type of data processed

Browsing data

The ICT systems and software procedures used to operate the Website acquire, during the course of normal operation, some personal data where the transmission is implicit in the use of Internet communication protocols. This information, which is not collected in order to be associated with identified data subjects, could, by its very nature, make it possible to identify you through processing and association with data held by third parties. This category of data includes IP addresses or the domain names of computers that you use to connect to the Website, addresses in URI (Uniform Resource Identifier) notation of the requested resources, the time the request is made, the method used to submit the request to the server, the file size obtained in response, the numerical code indicating the response status from the server (successful, error, etc.) and other parameters related to your operating system and your computer environment.

This data is exclusively used to obtain anonymous statistical information regarding Website use, and to check that the latter is functioning correctly.

The browsing data does not persist for more than five days  (subject to any need to assess criminal offences by the legal authorities).

Data provided voluntarily by the user

Requests and communications can be sent through the Website using the addresses and contact forms indicated therein. Sending that data is optional, but necessary in order to respond to the requests sent and get back to the sender in order to obtain clarifications regarding what was communicated. More specifically, the personal data are provided by users in order to use the Website services.

The Controller does not collect or process personal data relating to minors. By accessing the Website and using the services offered, the user declares that he/she is not a minor. Users of under 18 should not therefore use the Website services.

The users are identified when a request for information/assistance is made or communications are sent through the addresses and contact forms indicated on the Website. In this case, the Controller will process the contact data of the sender, needed to respond, and all the personal data included in the communications.

Cookies

Cookies are small text files stored locally by the computer when a website is visited by a user. The text stores information that the website can read when it is consulted at subsequent stages.

Cookies are used for different purposes (for example to carry out computer authentications, monitor sessions, etc) and on the basis of the purpose pursed by a controller, can be separated into different categories:

1. Technical cookies, which allow normal browsing on a website, and to ensure it works properly. Since they are essential for the optimal use of the Website, they are used to facilitate its consultation by the users. They are not used for other purposes, and are generally installed directly by the data controller or operator of the website. They can be divided into the following:

• browsing or session cookies, that guarantee normal browsing and use of the website;
• analytics cookies, which are used to collect information on the use of the websites, and are similar to technical cookies if used directly by the website manager to collect information, in aggregate form, on the number of users and on how they visit the website (the Website uses Google Analytics with an extension that permits anonymisation of the IP address by truncation and thereby prevents identification of the visitor);
• functional cookies, which allow users to browse in accordance with a series of certain criteria (for example language) in order to improve the service provided.

The use of those cookies (first or third party) is essential for the proper functioning of a website and the services linked to that website (for example, login or access to reserved functions on the websites).

Prior consent by the users is not required to install these types of cookies.

1. Profiling Cookies, which are used to create user profiles on those who visit the website, and to send advertising messages which correspond with the preferences expressed by the user while browsing online. The data subject has to give his/her prior consent to use the profiling cookies.

List of cookies on the Website

The Website uses the following technical cookies only:

Purpose and legal basis

The Controller processes the personal data of the Website users for the following purposes:

• to respond to requests for information and assistance (in this case, the processing will depend on the user making a request and is based on the performance of a public interest duty of the Controller);
• ensures the proper functioning of the web pages and their content (in this case the processing is based on the legitimate interests of the Controller).

Data processing methods

The personal data is processed using the mechanisms and procedures strictly necessary to pursue the purposes for which they were collected with the help of electronic means.

In order to avoid the risk of losing data, unlawful use or incorrect use of the data, or the unauthorised access or alteration of the data, suitable technological and management security measures have been adopted. The personal data are processed by the Controller, staff authorised to process the data or parties specifically appointed as Data Processors. At any time, the data subject may ask the Controller for a complete list of the Data Processors appointed from time to time and who are involved in the data processing for the purposes of this information report.

Storage

The personal data provided in the contact forms or in the emails sent to the addresses published on the Website will only be stored for the time necessary to respond to the requests received and for the following six months.

Exercise of rights

In the capacity as data subjects, users can enforce the following rights: access to the personal data, the rectification or erasure of the data, the limitation of the processing, the objection to the processing, the data portability (right applicable only to data in electronic format), withdrawal of the consent in the cases in which its issue is required. In order to exercise those rights, they can send a request to the Data Protection Officer at the following address: rpd@areasciencepark.it, preferably using the form which can be found in the Privacy section of the website www.areasciencepark.it. Area Science Park is required to provide a response within one month of the request, which can be extended to up to three months in the event of particularly complex requests.

If the conditions are met, users also have the right to lodge a complaint with the Data Protection Supervisory Authority, as the supervisory authority, if they believe that their personal data have been processed in breach of prevailing laws, or to take legal action.

Amendments and updates to the Privacy Policy

The Website Privacy Policy takes effect from 30 April 2022 and may be updated. Area Science Park may amend it or simply update it, in whole or in part, also in view of amendments to the laws that govern this issue and protect your rights. The changes and updates to the Privacy Policy will be binding as soon as they are published on the Website in this section. Therefore please regularly access this section to check for the publication of the most recent and updated Privacy Policy of Area Science Park.